1. Introduction
This Privacy Notice explains how BeInNews Academy Limited, a company incorporated under the laws of Hong Kong with its registered office at Unit D3, 11/F, Luk Hop Industrial Building, No.8 Luk Hop Street, San Po Kong, Kowloon, Hong Kong (“Organizer”, “we”, “us”) collects, uses, and processes personal data in connection with the The BeInCrypto 100 Awards program (the “Awards”).

This Notice applies to:
(a) individuals submitting applications on behalf of themselves or an organization (“Applicants”); and
(b) individuals participating in the evaluation or voting process (“Voters” or “Judges”).

By submitting an application or participating in the Awards, you acknowledge that your personal data will be processed as described in this Notice.

2. Categories of Personal Data Collected
We may collect and process the following categories of personal data:

Applicants:
- name, surname;
- email address and contact details;
- company name, role, and business information;
- content submitted as part of the application (including documents and materials);

Voters / Judges:
- name, surname;
- email address and professional details;
- voting activity and scoring inputs.
We may also collect technical data (e.g. IP address, device information) where necessary for security and administration purposes.

3. Purposes of Processing
Personal data is processed for the following purposes:
- administration and management of the Awards;
- review and evaluation of applications;
- facilitation of voting and scoring processes;
- communication with Applicants and Voters;
- publication of results (including nominees and winners);
- inclusion in reports, rankings, and related editorial or promotional content;
- internal analysis and improvement of the Awards.

4. Legal Basis
We process personal data based on:
- the performance of a process requested by the data subject (e.g. participation in the Awards);
- our legitimate interests in operating and promoting the Awards;
- consent, where required (e.g. for specific communications).

5. Data Sharing
Personal data may be shared with:
- internal teams of the Organizer;
- members of the jury or evaluation panels;
- partners involved in the Awards;
- service providers (e.g. hosting, form tools, analytics providers).
Data may also be disclosed where required by law or to protect legal rights.

6. International Transfers
Given the global nature of the Awards, personal data may be transferred to and processed in countries outside the user’s jurisdiction, including countries that may not provide the same level of data protection.

The Organizer will take reasonable steps to ensure that such transfers are carried out in accordance with applicable data protection laws.

7. Publication and Visibility
Applicants acknowledge that certain information may be made public, including:
- company name;
- submitted project details;
- status as applicant, nominee, or winner;
Voters/Judges may be publicly identified as part of the Awards (e.g. jury listing), unless otherwise agreed.

8. Data Retention
Personal data will be retained for as long as necessary to:
- manage the Awards;
comply with legal obligations;
- support reporting and historical records.

9. Data Subject Rights
Depending on applicable law, individuals may have the right to:
- access their personal data;
- request correction or deletion;
- object to processing or request restriction.
Requests can be submitted to: awards@beincrypto.com

10. Security
We implement reasonable technical and organizational measures to protect personal data. However, no system can be guaranteed to be completely secure.

11. Updates
This Privacy Notice may be updated from time to time. The latest version will be made available through the Awards platform.